ICT in het Onderwijs

How do I create or edit a programme?

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Each programme consists of a Promo, Introduction, Segments (practice week(s) with role plays) and a Wrap-up. All parts of both ready-made and self-made programmes can be fully customized. 

Create a new programme

  • Navigate to the tab Programs.
  • Click Start a program at the top right. A pop-up window will open.
  1. Choose for From scratch to create a new programme. Would you rather copy an existing programme? Go to Copy an existing programme.  
  2. Add a title.
  3. Select the language of the programme.
  4. Click Create program. 

Copy an existing programme

  • Navigate to the tab Programs. 
  • Click Start a program at the top right. A pop-up window will open.
  1. Choose Copy program.
  2. Select the programme you want to copy.
  3. Give the programme a title.
  4. Select the (possible) coaches of the programme. Then choose whether students can choose a coach themselves (Selectable) from that list or whether all participants of the programme will receive the same coach (Default coach).
  5. Select the start date of the programme.
  6. Click Create Program. 

Copying may take a while. You will receive an email once the copy is complete. 

Edit a ready-made programme

  1. Navigate to the tab Programs and select a programme from the list to open.

Customise promo

In the first tab of the programme (Content), you will find the Promo section. Here you can indicate to the participant what to expect. The promo is visible to students who receive an invitation to participate in the programme by email. 

  • Click on the promo text to edit. A new window will open.
  1. Click Choose File to add or replace an introduction video or image.  
  2. Adjust the description if necessary.
  3. Click Save.

Do you use the integration of TrainTool in Brightspace? Then the promo will not be shown to students. 

Customise introduction

The introduction is the first part of a programme that the student sees as soon as they start training. Make the introduction of a generic programme more personal by referring to lectures or other course components. For students, it can be nice to record an introductory video to welcome them and briefly explain what the programme is about. In the introduction, also mention how long the programme takes and how many assignments it contains. 

  • Click the introduction text to edit. A new window will open. 
  1. Click Choose File to add or replace an introduction video or image.  
  2. Adjust the description if necessary. 

Scroll down if you want to add attachments.

Tips for instruction videos 

  • Make sure your explanation is in colloquial language. Avoid bullet points, be straight to the point and don't elaborate on things that don't matter. Support your videos with keywords in the picture whenever possible. 
  • Try to limit your videos to one minute. An autocue can help the speaker pronounce the text fluently. Apps are available for this. 
  • Make sure the speaker is looking into the camera so that he or she is looking directly at the viewer. 
  1. Give a description of the attachment
  2. Give each attachment a Title and add one or more files by clicking Choose File.
  3. Click Save at the bottom of the page.

Adjusting structure

First, determine how the programme fits in with your course: how long does the program run? Which role-playing games should be available in which week or day of the week? Then you can adjust the programme. You can: 

Each programme starts with a standard Test Role Play. This is an exercise for students to get used to using TrainTool, as well as to check the camera and sound settings. 

Add a segment

It is possible to add a new segment next to existing segments. This can be useful when there are a lot of role plays and you want to distribute them across multiple weeks.

  • Scroll down in your programme.
  • Click Add week. A new week will be added at the bottom of the page.

The week you've just added is still empty. You can add existing role plays or create new ones. You can also adjust the settings.

Drag or remove a role play

  • Click and hold on a roleplay to drag it. You can drag it within a segment (week), but also to another segment (week). 
  • In the table below the title of the segment you can see from which week, day and time the role plays are available. 

Adjust segment settings

  • Click on the start date of the segment.
  1. Here you can select whether the goal is to practice only, or whether there is a rating linked to the segment. For each segment, the goal is set to practice by default. 
    • Click Practice if students can practice a role-play without limits. No score is attached to it. If the student is not satisfied with the recording, he or she can repeat the exercise until he/she is satisfied. Students can then share the recording with friends and/or the coach to ask for feedback. Note: Each new attempt will overwrite a previously recorded attempt, so only the last attempt will be saved. Neither you nor the student can watch previous recordings at a later time. 
    • Click Test to set up a measurement. You use a measurement to determine the level of the student. The score is determined on the basis of assessment criteria. The student has a maximum of two attempts and sees a clear indication that the role play is part of a measurement. 
  2. Adjust the title of the segment if necessary. 
  3. Adjust the settings or the schedule of the segment when practicing or grading. 

Practice

You can set a publication moment and possibly a deadline for each segment:

  • The moment of appearance is the date and time when a segment with role plays becomes available to the student.
  • The deadline is the date and time when the student must finish the segment.

The student will see all segments on their timeline, but can only start practicing once a segment has been released. The time when the exercise segment is available to the student in question is linked to the start date of the programme participants. The date on which the participant starts is equal to week 1, day 1. The appearance times and deadlines are therefore different for students who have different start dates.

  1. In the Set example start date field, enter the start date. This field serves as a tool for setting the week and day.
  2. Set the day on which the role plays are available by adjusting the week, the day of the week and/or the time. Based on the entered start date, TrainTool calculates the date and time on which the role plays within the relevant segment are accessible to the student.
  3. Set a deadline if necessary.
  4. Click Apply.

Read more about the moment of appearance and deadlines in the TrainTool help center.

Assessment

You can make a measurement of a segment of role plays. In a measurement, a student only gets one chance to re-record his or her response. The student will also not see any assessment criteria. At the end of the measurement, there is an assessment with a score in the form of a report.  

When students start using TrainTool, they are alerted to any preparatory theory. This also introduces the measurement, in which it is made clear that they only have two attempts in a measurement and that a second attempt is automatically the final attempt.

  1. Select the type of measurement:
    • Decide whether you want to set a Baseline test or Final test. A baseline tes only provides a score and is usually used at the beginning to determine the starting level of a participant. For a final test, a participant can fail or pass. A final measurement is often used at the end of a programme to determine the final level of a participant.
    • If necessary, uncheck the Coach assessment. If Coach assessment is checked and the student is linked to a coach, the student's recordings will end up in the coach's coaching environment after completing the measurement. He or she can assess the recordings, give feedback per role play, per competency and over the entire measurement. The student receives a report with the results.
    • If necessary, uncheck the Self assessment. If Self assessment is checked, the student will see the assessment criteria after completing the role plays and can assess the recordings themselves. At the end of the measurement, the student receives a report with the total score and the score per competency.
  2. Determine which scores will be shown to the student:
    • Uncheck Show total score if necessary. If you uncheck this option, the learner will not see a total score, but will see competency scores. The score is the average percentage of the competency scores (per competency the percentage of the assessment criteria that the participant has shown in his or her responses).
    • Uncheck Show score values if necessary. If you uncheck this option, the learner will not see a numerical score, only a visual indication of his or her level, both for the overall score and for the competencies
  1. Determine the norm and the group average for the total score:
    • The Norm is the minimum level you expect from your participants. In a final measurement, it is the limit below which a participant drops and above which a participant passes.
    • A Benchmark can give the student an idea of how he or she scores compared to other students. For example, you can enter the average total and competency scores of a previous group of students who have completed the same measurement.
  2. Just like for the total score, you can enter a norm and group average for the competency score. The competencies linked to the role plays are automatically displayed. Indicate the Norm and the Group Average  for each competence
  3. Click Apply.
  • A structure that you could set is: baseline measurement - practice segment - practice segment - final measurement. You can see how much the participant has grown by the difference in score between the baseline and final measurement.
  • In the instruction text for the role play, indicate who will provide feedback on the test, for example a workgroup supervisor or a student assistant (if still unknown, you can fill in 'your coach').

Read more about adjusting a role play in the article How do I create or adjust a role play?

Customise conclusion

You end a programme with a conclusion. In this conclusion, you let the students know that they have completed the entire programme and possibly what they will do next.

  • Click the text of the conclusion to edit. A new window will open.
  1. Click Choose File to add/replace a concluding video or image. een afsluitende video of een afbeelding toe te voegen/te wijzigen.
  2. You can change the description.
  3. Click Save.
Previous Article What do I need to know before creating or editing a TrainTool programme?
Next Article How do I create or edit a Role Play?

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Introduction 2
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Programmes 5
Start programme 2
Giving feedback 0

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